Notarial Invitation for a Foreign Citizen: Documents, Form, Model, and Price

No. The notarial invitation is just one of the documents that may be required for the visa file. The visa is requested by the foreign citizen at the competent Romanian embassy or consulate, along with the invitation and the other documents required for the visa type.

No, if the person is a citizen of a state for which Romania requires a visa. The notarial invitation does not replace the visa, but is used to obtain it. Persons who do not need a visa can enter Romania under the legal conditions applicable to their citizenship and the travel documents they hold.

There is no need to come to the notary office with a pre-filled form. The invitation is drafted at the notary office based on the data of the inviting person, the data of the foreign citizen, the purpose of the visit, the duration of the stay, and the assumed obligations.
The model in the article is informative and can be adapted depending on the specific situation.

The type of invitation depends primarily on the citizenship of the invited person and the purpose of the visa. For some states, an authenticated invitation at the notary is sufficient, while for other states, an invitation approved by the General Inspectorate for Immigration is required.
For example, for citizens of Turkey, the Philippines, Thailand, Vietnam, Cuba, Kazakhstan, or Mongolia, a notarial invitation is generally used. For citizens of Pakistan, Morocco, Tunisia, Egypt, India, Nigeria, Bangladesh, Syria, Iraq, Iran, Algeria, Lebanon, or Libya, a notarial invitation is usually not sufficient and an IGI-approved invitation is required.
The lists can be modified, and the practice of embassies/consulates may differ. Therefore, before making an appointment, it is recommended to verify the specific situation based on the invited person's citizenship.

As a rule, a notarial invitation is not sufficient for citizens of these states. An invitation approved by the General Inspectorate for Immigration is required, which is subsequently used for the visa file submitted to the competent Romanian embassy or consulate.
There may be exceptions for certain categories of family members, but the situation must be verified specifically at IGI or the consulate.

It depends on the person's citizenship, the type of residence permit, the state that issued the permit, and the duration of the trip. In some situations, persons holding a valid residence permit or visa issued by a Schengen state can enter Romania for short stays, if the legal conditions are met.
The situation must be verified before travel at the competent Romanian embassy or consulate or at the Border Police.

For a notarial invitation, the identity document of the inviting person and a copy of the invited foreign citizen's passport are usually required.
If the inviting person is a foreign citizen with a residence permit in Romania, the presentation of the residence permit is also required, and identification is done with the passport.

The notarial invitation is drafted and authenticated, as a rule, on the same day, provided the necessary documents are presented: the identity document of the inviting person and a copy of the invited person's passport.
To reduce the waiting time, the documents can be sent in advance by email or WhatsApp, and the person making the invitation comes to the notary office only for signing and picking up the invitation.

As a rule, the invitation must be sent to the invited person in original, because the embassy or consulate may request the original document for the visa file. A scanned copy can be useful for information, scheduling, or preliminary checks, but should not be considered sufficient without confirmation from the competent consulate.

The notarial invitation is not submitted to the notary to obtain the visa. The notary drafts and authenticates the invitation, and it is sent to the invited person.
The invited person applies for the visa at the competent Romanian embassy or consulate, along with the invitation and the other documents required for the short-stay visa.
If an IGI-approved invitation is required, the procedure is not done at the notary, but at the General Inspectorate for Immigration, through the competent territorial formations.

The notarial invitation used for the Romanian visa file is not apostilled, because it is a document issued by a Romanian notary to be used before Romanian authorities.

The notarial invitation for a short-stay visa in Romania is usually authenticated at a notary in Romania. If the inviting person lives abroad, it is recommended to check in advance with the competent Romanian embassy or consulate if they accept a declaration authenticated abroad or if an invitation authenticated in Romania is required.

Yes. The notarial invitation can also be made when the invited person will stay at a hotel, not at the inviting person's residence.
In this case, the invitation can mention the hotel address or the fact that the invited person will present proof of accommodation for the visa file. If the inviting person does not provide accommodation or maintenance, the consulate may ask the invited person for a hotel reservation, proof of means of support, and the other documents required for the visa.

For the authentication of the notarial invitation, the identity document of the inviting person and a copy of the invited person's passport are usually required at the notary office.
However, for the visa file, the embassy or consulate may ask the invited person for additional documents regarding means of support and accommodation. If in the invitation the inviting person assumes the accommodation and maintenance of the guest, these aspects must be clearly stated in the document.

The invitation may state that the inviting person undertakes to bear the expenses related to accommodation, food, medical assistance, transportation and, where appropriate, the expenses regarding the removal or return of the invited person to their country of residence, if they do not respect the stay period established by the visa.
If these obligations are not assumed through the invitation, the invited person may need to present to the embassy or consulate proof of means of support and proof of accommodation conditions.

The notarial invitation can only be used to obtain a short-stay visa, if this is accepted for the invited person's citizenship. If the purpose is marriage in Romania, settling in Romania, family reunification, or obtaining a residence permit after marriage, the visa conditions, documents for marriage, and subsequent procedure at IGI must be checked separately.
If the invited person is your spouse, the situation depends on their citizenship, the type of visa requested, the place where the marriage was concluded, and the documents recognized by the Romanian authorities.
The notarial invitation does not guarantee the granting of the visa and does not automatically grant a long-term right of stay.

No. The notarial invitation is used for short-stay visas, for example, visit, tourism, or business. It is not used for work, changing jobs, work permit, family reunification, settling in Romania, or other long-stay situations.
These cases require different procedures, usually through the General Inspectorate for Immigration, employer, embassy, or consulate, depending on the purpose of the stay.

Yes, in principle, invitations can be made for multiple people, including members of the same family, but the data of each guest must be correctly indicated. In practice, the notary will determine the appropriate form of the document based on the number of invited persons, the purpose of the visit, the period of stay, and the documents presented.

Yes, in principle, an invitation can also be made for a minor, but the data of the minor and of the accompanying person, if applicable, must be correctly indicated.
For minors, additional documents may be required, such as the minor's passport, parental consent, or other documents requested by the embassy, consulate, airline, or border authorities.